(16 Dec 2022) In 2021, the Triangle Research Libraries Network (TRLN) E–Resources Management Working Group revised its licensing principles to include updated accessibility language to better reflect the member libraries’ values and priorities around collections and e–resources. As the group reviewed model language and determined which iterations and clauses would be most ideal, discussions ensued around the practicality of engaging in conversations with vendors. While the most optimal model licensing language is robust and specific, in reality, content and service providers typically request edits to preferred language. Library staff involved in licensing work need to understand the rationale behind the elements included in the model language, the implications of omitting or softening the components of their preferred language, and how they can advocate for their libraries’ accessibility language needs with providers.
This resource is meant to serve as a reference tool for library staff involved in licensing and e-resources management as they advocate for strong accessibility assurances in their formal contracts with service and content providers. Each component of TRLN’s preferred accessibility language has been broken down into various components and discussed. The components include: a reference to the Americans with Disabilities Act (ADA), a reference to Section 508, a reference to the Web Content Accessibility Guidelines (WCAG), the provision of a VPAT, the institution’s right to modify content to make it accessible for end users, and the provider’s responsibility to respond to and remedy accessibility-related complaints and issues.
Triangle Research Libraries Network (TRLN) is a collaborative organization of Duke University, North Carolina Central University, North Carolina State University, and The University of North Carolina at Chapel Hill.
The guide can be accessed here.